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Document Management

Digital document management instead of analogue paper chaos: Manage documents like payroll statements, contracts, training certificates, etc. only in the digital personnel file. Give your employees access to the documents that they should be able to see while also secure in the knowledge that the necessary documents will still be there when you need them.


Advantages of managing documents online

All documents in one place

Documents are accessible from any location at any time.

Easy management

Documents and contracts can be created based on templates and stored in custom directories.

Employee self-service

Allow employees to view, upload and download relevant documents.

Gather all data in one place

Manage your documents

Manage all documents in one program and avoid redundancies.

Set-up authorization

Control basis who can access which section and who can make edits/entries.

Keep your templates

Import and keep on using existing templates .

A powerful document management system

  • Employees can upload documents themselves

    Employees can upload medical certificates and other documents themselves. All they have to do is scan the file or take a picture with a smartphone and then attach it to their digital employee file

  • Generate reference letters

    Often-used needed like certificates of employment can be created from templates. A manager only has to fill a form and its content will automatically be transferred to a predefined document.

  • Provide payslips for download

    Pay slips are generated automatically within the system and will be made available for download in the digital employee file. No more printing and sending mails.

  • Public profile and internal HR information

    Manage the internal HR and in-house information in the employee profile and control what access rights will apply to roles, divisions, and employees.

Data privacy - our highest priority

All data is stored and processed on iso-certified severs in Germany. Additionally, back-ups are filed in different fire protection zones to ensure that no data can get lost
Sophisticated safety measures in our code base as well as SSL encryption further protects your data against attacks
Two-factor authentication and our role-based multi-level access rights concept grant you full external and internal control and security for your data

How much leeway do you have to improve your HR Management?

Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.

Any questions?

We answered the most frequently asked questions in a clear and precise manner for you.