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Applicant Tracking System

The Personio ATS helps you efficiently manage applicant data and documents. Keep an eye on all candidates, open positions and feedback from colleagues. Decrease your time-to-hire and make objective decisions.

More transparency, quicker processes, better applicants

Everything at one place

Find and work on applicant emails, documents, interviews, and notes in one place.

Decide efficiently

Request feedback from your colleagues and make transparent hiring decisions together.

Data protection 'made in Germany'

Applicant data is stored in certified datacenters within the EU and can automatically be made anonymous when necessary.

E-recruiting with Personio

Personio has an overview of all the applications, creates career websites with the click of a button, and, at the right time, includes your colleagues in the hiring process. All within a simple cloud solution “made in Germany”.

Applicant Tracking System (ATS)

  • Integration with the Personio - career website and API

    Give your applicants the opportunity to apply directly through your career website. Decide what information the applicant must provide.

  • Individualized recruiting process

    Create individual job categories, process stages, and interview types.

  • Inbox for applicant e-mails

    Integrate Personio with your career email address and invite candidates to an interview directly through Personio.

  • Applicant feedback

    To receive different perspectives on the applicant, send internal feedback requests to specific colleagues.

  • Online preview of application materials

    Without cumbersome downloads, peruse application materials online.

  • Adaptable applicant evaluation forms

    In order to evaluate the applicants, create individualized questionnaires with text fields and scales for all of the interviewers to fill out.

  • Automatic e-mails based on templates

    Create as many email templates as you would like with dynamic parameters for rejections, invitations to interviews, or automatic confirmations of receipt.

  • Delete personal applicant information automatically

    Make deadlines for the personal information from applicants to be automatically deleted. For further use in reports or evaluations, this information will be saved anonymously.

  • Adaptable recruiting rolls and access rights

    For every position, choose a hiring-manager and as many further rolls as necessary. Decide in detail which applications and areas can be seen by each roll.

  • Tracking recruiting channels

    For each position, assess the worth of every recruiting channel based on how many and how good the applicants were from that source.

How much leeway do you have to improve your HR management?

Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.

Personio Recruiting API

  • Transfer applicant information into Personio

    Link the application forms on your website with Personio in order for new applications to go directly into the ATS.

Any questions?

We answered the most frequently asked questions in a clear and precise manner for you.

What is an applicant tracking system?

With an Applicant Tracking System (ATS), often called recruiting software, individual, or all, of the application process steps can be carried out electronically. ATS are being used by everyone, from small and midsized companies to bigger corporations. Even startups often use support from software during the hiring process. This is because, due to the speed of their growth, they rely on quick and efficient personnel selection. In some areas, recruiting software is comparable to customer relationship management software (CRM).

What can applicant tracking software achieve?

The main task of an ATS is to collect all of the information concerning the work of an organization in recruiting in one place in a clear manner. The Applicant Tracking System ensures a structured and efficient processing of applications throughout the recruiting process.

What types of applicant tracking systems are there?

Small companies often use email programs or Excel for the managing of applicants and application data. From more than 14 employees, or when there is a high volume of applications, it is difficult to do without a professional Applicant Tracking System in order to maintain control over the complexity and confusion of the recruiting process. In corporations, the recruiting software is often a part of the overall Human Resource Information Systems (HRIS) or of the Enterprise Resource Planning Software (ERP).

Older recruiting software was normally installed on the company premises and was associated with high set-up costs and expensive IT projects. Especially in small and mid-sized companies, Applicant Tracking Systems in the form of Software-as-a-Service (SaaS) solutions have spread in the last few years. These systems are usually browser-based and make on-site installation therefore unnecessary. With SaaS solutions, companies can often pay on a monthly or yearly basis. SaaS providers sometimes give discounts for paying yearly due to the favorable effect it has on their cash flow. The innovation of the sales model has had a large influence on increasing the spread of recruiting software.

What to be aware of when making a selection

Important criteria on which to base your decision should include range of functions, price, ability to individualize, data protection, as well as service and support. Also consider if your software is compatible with other systems, for example, if, on top of supporting recruitment, it can complete other tasks. Potentially, you will find a solution that can take care of all of your HR processes in one tool, thereby preventing stand-alone solutions. Often, this will also mean saving money in comparison to multiple single licenses.

Streamline Your HR management

Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.